Turn old student leadsinto booked counselling.
Swarvo follows up on eligible student leads from your CRM, forms, portals and campaigns through WhatsApp and AI calls. We qualify interest, intake, eligibility and timeline, then book the right students with your counsellors.
Works with the student enquiries you already get from
Only eligible inbound enquiries and existing records. No purchased student databases.
A student may still be interested.Your follow-up simply stopped too soon.
Students compare consultancies, wait for exam scores, need parent approval, change their intake, or miss the first callback. When follow-up lives across counsellor phones and spreadsheets, promising enquiries get labelled 'not interested' too early.
Slow first reply
By the time your team replies, the student may already be speaking to another consultancy.
Follow-up ends early
After one missed call or two messages, students often disappear from the process.
No appointment reminder
A booked counselling call is missed because nobody sent confirmation and reminders.
Three agents that keep youradmissions pipeline moving.
Instant Reply Agent
Replies to new student enquiries on your WhatsApp Business number in Hindi or English, captures course, destination, intake and basic context.
Counselling Booking Agent
Checks if the student is ready, collects availability and books an online, phone or campus counselling appointment.
Nurture & Reminder Agent
Sends appointment reminders and follows up with not-ready students around the next appropriate intake.
Every enquirygets a next step.
Upload CRM exports, Excel sheets or eligible portal leads.
Database deduplication
Swarvo checks duplicates, source, consent readiness and missing information.
Multi-source ingest
Handles Meta Lead Ads, Google Search, Shiksha, Collegedunia, and counsellor sheets.
Consent verification
Filters for genuine student enquiries only. No purchased or scraped lists.
Enterprise-grade privacyfor student data.
Swarvo handles sensitive student enquiries and admissions records with strict data hygiene.
Verified consent
Follow-up operates strictly on your existing enquiries and inbound records. No purchased databases.
Your data isolated
Role-based access control, dedicated workspaces, and strict team permission boundaries.
End-to-end encryption
Student records and conversation transcripts are encrypted in transit and at rest with AES-256.
No public model training
We never train public AI models on your student enquiries, counsellor notes, or transcripts.
Start with the enquiries youalready paid to acquire.
Free Pilot
Lead Recovery Agent · 7 days · Up to 500 eligible records
Start with the enquiries you already paid to acquire.
Includes:
- Database review and segmentation
- WhatsApp follow-up setup
- Hindi + English qualification flows
- Counselling booking workflow
- Daily outcome report
WhatsApp, calling and third-party usage billed at actual cost.
Pay For Defined Outcomes
PopularPerformance Pricing · Zero fixed retainers
A billable appointment requires an eligible student or parent, suitable course or destination fit, agreed timeline, explicit booking and attendance.
Includes:
- Eligible student or parent only
- Suitable course or destination fit
- Agreed timeline & intake fit
- Explicit booking and attendance
- No bill if student does not attend
After The Pilot
Swarvo CRM Platform · Full admissions software suite
Continue using Swarvo CRM for lead recovery, student support, document chasing, reminders and more.
Includes:
- Continue using Swarvo CRM
- Lead recovery automation
- Student support & WhatsApp inbox
- Document chasing & exam reminders
- Multi-counsellor routing
Clear terms. Zero lock-in. Measured on verified attendance.
Attended-Only Billing
You only pay when an eligible student or parent actually attends the scheduled counselling session.
Live in 48 Hours
Custom qualification rules, WhatsApp templates, and counsellor routing configured within 2 business days.
Direct Calendar Sync
Appointments drop into counsellors' Google Meet, Zoom, or office visit calendars with automatic reminders.
100% Data Confidentiality
Student records are encrypted and isolated in your dedicated workspace. Data is never shared or trained publicly.
See exactly what happened toevery student enquiry.
Your daily report shows which enquiries were reached, replied, qualified, booked, attended or moved to nurture. Every handoff includes the student context and conversation summary.
Records Reviewed
Anonymised check of raw enquiries from CRM exports, Google Ads, and portal sheets.
WhatsApp Delivered
High deliverability outreach sent from your verified WhatsApp Business API number.
Replied
Two-way engagement in fluent Hindi and English confirming student identity and study plan.
Qualified
Validation of target country, intake session, IELTS readiness, budget, and decision timeline.
Counselling Booked
Direct online, phone, or campus counselling session scheduled in your team's calendar.
Attended
Verified meeting attendance reinforced with automated WhatsApp confirmation and reminders.
Follow-Up Later
Students waiting for exam scores or next year's intake preserved in a structured nurture cadence.
Opted Out
Clean suppression of uninterested students, protecting brand reputation and phone health.
Full Handoff Summary
Your daily report packages conversation summaries, qualification notes, and counselor context.
Demo reporting structure. Actual results are produced from your own records.